As an artist, your creative journey is not just about creating beautiful masterpieces, but also about managing your art inventory effectively. Whether you're a seasoned artist or just starting out, organizing and documenting your artwork is crucial for the success of your career and business. In this blog post, we will explore different factors to manage art inventory efficiently and how to implement them supported by RevArt, a platform designed specifically for artists. You will learn key tips and strategies to help you streamline your inventory management process and maximize the potential of your artistic assets.


Catalog and Document Your Art

One of the first steps in managing your art inventory is to create a comprehensive catalog of your artwork. By documenting each piece, you create a valuable resource that helps you keep track of your creations and their details. Include important information such as the title, dimensions, medium, creation date, and price. This information not only helps you organize your inventory but also assists potential buyers or galleries in making informed decisions.

RevArt offers built-in cataloging features that make it easy for you to create and maintain your inventory. With just a few clicks, you can add new artworks, update information, and even categorize them into series or collections. This streamlined process saves you time and ensures that your inventory remains organized and accessible.


Proper Artwork Storage

Proper storage means storing your art properly both physically and digitally. It is essential to protect your artwork in storage from damage and preserve its quality over time. Factors such as UV exposure, temperature fluctuations, and humidity can all have a detrimental effect on your pieces. To ensure their longevity, consider investing in UV-protective glass for framing, climate-controlled storage spaces, and archival-quality storage materials.

RevArt can assist in extending your inventory management to include storage organization. It is critical to organize documents, such as agreements and contracts, to keep all documentation in one centralized location for seamless retrieval and filing. Artists may acquire many documents throughout their career as they grow. Similarly, digital copies of artwork are important to streamline identification and management of specific art pieces. Through categorization, organizing your artworks based on size, type, or series, makes it easier to locate specific pieces when needed. This organization not only simplifies your inventory management but also showcases your professionalism and attention to detail.


Quality Photography and Documentation


To further your professional appearance, high-quality photographs will play a crucial role in showcasing your artwork and attracting potential buyers. When documenting your inventory, it's important to capture clear, accurate images that truly represent your pieces. Thus, investing in a good camera or hiring a professional photographer to ensure that your artwork is captured in its best light will serve as two promising actions toward ensuring your artwork is photographed with precision and high-resolution.

In addition to photography, detailed documentation enhances the value of your inventory records. Include descriptions, inspiration behind each piece, and any relevant stories or anecdotes. This contextual information adds depth and personal connection to your artwork, making it more appealing to buyers and collectors.

RevArt provides a platform where you can showcase your artwork with high-resolution images and detailed descriptions. Take advantage of this feature to present your inventory in the best possible way and engage your audience on a deeper level.

Track Artwork Movements

Credit to Luis Quintero on Pexels

Tracking the movements of your artwork is crucial for several reasons. It allows you to keep a record of exhibitions, galleries, and sales, which can be useful for future reference or marketing purposes. Additionally, knowing where your artwork is at any given time helps prevent loss or confusion.

To effectively track your artwork movements, consider documenting when and where each piece is displayed or sold. This can be as simple as keeping a spreadsheet or using specialized software. RevArt offers tracking features that allow you to record and update the location and status of your artworks. By utilizing these features, you can easily keep tabs on your inventory and ensure its safety and visibility.


Update Your Inventory Regularly 

Keeping your inventory information up to date is essential for accurate record-keeping and effective management. Whenever you create new artwork, sell a piece, or exhibit your work, make it a habit to update your records promptly. Real-time updates are particularly valuable in the digital age, where information can be accessed instantly and shared with potential buyers or galleries.

RevArt makes it easy to update your inventory in real-time. With a user-friendly interface, you can quickly add new artworks, mark pieces as sold, and edit existing entries. By maintaining an updated inventory, you demonstrate professionalism and make it easier for interested parties to engage with your work.

If you are too busy to manage the inventory update, RevArt also provides concierge service to help artists update and refresh their inventory report. 


Introduction to RevArt SMART Manager Art Business Management Software

Photo by Vlada Karpovich


To simplify and streamline your art inventory management, RevArt offers a powerful tool called SMART Manager. This software provides artists with a comprehensive set of features designed to optimize their inventory management process.

RevArt SMART Manager allows you to centralize all your inventory information in one place. You can easily categorize and filter your artworks based on various criteria, such as medium, size, or series. The software also enables you to generate reports, track sales, and analyze trends, providing valuable insights into the performance of your inventory.


To effectively utilize RevArt SMART Manager, follow these steps:

  1. Import your existing inventory: 

Start by importing your current inventory into SMART Manager. If you have a bulk of artwork to upload, such as an entire folder, you can import it all at once. This ensures that all your artworks are included and ready for management while simplifying the process of moving your art pieces.

  1. Categorize and tag your artworks: 

Take advantage of the software's tagging and categorization features to organize your inventory based on your preferred criteria. This makes it easier to locate specific pieces, such as by price range, size, medium, style, amongst others.

  1. Exhibition feature to track artwork: 

Use the exhibition features of SMART Manager to organize your work easily. Exhibitions can be time consuming and difficult to manage with your work being spread amongst numerous locations. SMART Manager allows you to keep track of all your exhibition artwork.

  1. Generate reports and analyze data: 

Leverage the reporting capabilities of SMART Manager to gain insights into your inventory's performance. Identify trends, track sales, and identify demand for particular pieces within your art collection. Additionally, you can see what orders clients have submitted to purchase your work and view the entirety of all sales, as well as their statuses.

By utilizing RevArt SMART Manager, you can take full control of your art inventory and optimize your management process, ultimately leading to greater success in your artistic career.


Effectively managing your art inventory is vital for the success of your artistic career and business. By organizing and documenting your artwork on RevArt, you can streamline your inventory management process and maximize the potential of your artistic assets.

Cataloging and documenting your art, proper artwork storage, tracking artwork movements, regularly updating your inventory, and investing in quality photography and documentation are all key steps in managing your art inventory effectively. Additionally, leveraging RevArt's SMART Manager software empowers you with comprehensive tools to simplify and optimize your inventory management.

By implementing these practices and utilizing RevArt's features, you demonstrate professionalism, enhance your visibility, and ensure long-term success in the art world. Take control of your artistic assets today and embark on a journey of organized and efficient art inventory management.

Learn more about RevArt SMART Manager today.