What is Exhibition Management?

Exhibition management is the comprehensive process of organizing, planning, and executing an exhibition. It involves a series of strategic steps, from selecting the right venue and curating art pieces to marketing and managing the event. The goal is to create a coherent and engaging experience for both the exhibitor and the audience. In the world of art, where every detail counts, effective exhibition management can be the difference between a memorable event and a forgettable one.

Why is Exhibition Management Important?

In the intricate tapestry of the art world, exhibition management plays a pivotal role. It ensures that the artworks are displayed in a manner that enhances their appeal and communicates the artist's message effectively. Good management also ensures that the exhibition reaches its target audience, engages them, and leaves a lasting impact. For artists, particularly, a well-managed exhibition can significantly boost their profile, help in networking, and potentially increase the value of their work.

An Introduction to the SMART Manager Exhibition Feature

Amidst the chaos of creativity, organization is key. The SMART Manage Exhibition feature is a tool designed for artists and curators to streamline the process of organizing an exhibition. It's a digital solution that simplifies managing artworks, planning layouts, and keeping track of details, all in one place. This feature is especially beneficial for artists juggling multiple exhibitions or those who have their works spread across various locations.

People preparing for the show

Photo by Alina Grubnyak on Unsplash


The Process of Managing Your Next Art Show

1. Create an Exhibition

Start by navigating to the “Artwork” tab in the SMART Manager and selecting "Exhibitions.” This opens up the dashboard, where you can view all your exhibitions and create new ones. Click on “Create Exhibition” to begin inputting all the necessary details, like the exhibition's name, type, location, important dates, curator, and website. Once you've filled out all the required fields, you can proceed to add the exhibition pieces.

2. Selecting Pieces for an Exhibit

The art pieces you select for your exhibit are a representation of your identity as an artist. They should not only showcase your best work but also convey a theme or tell a story that engages the viewers. You can select pieces based on an artistic concept, color, or medium. The SMART Manager allows you to view all your pieces and select them for the exhibition using a simple and intuitive interface. You can even use filters or a search bar to find specific pieces quickly.

3. Exporting Exhibits for Catalog Reference

For ease and efficiency, SMART Manager allows you to export details of your exhibit for a catalog reference. By selecting “export” next to the desired exhibit and then clicking “export to inventory report,” you create a document containing all the work you've decided to include in your exhibition. This feature is particularly useful for creating a professional and organized presentation of your work for potential buyers or gallery owners.

Best Practices for Exhibition Management

  • Thematic Consistency: Ensure that your selected pieces adhere to a cohesive theme. This helps in telling a more compelling story and creates a lasting impact on the viewers.


  • Engagement: Consider the flow of the exhibition. Arrange the pieces in a way that guides the viewer through the story you're trying to tell. Engagement isn't just about the art itself; it's also about how the art communicates with the audience as they move through the space.


  • Documentation: Keep detailed records of every piece, including its description, value, and condition. This not only helps in managing the current exhibition but also aids in future ones.


  • Promotion: Utilize various channels, like social media, press releases, and personal invitations, to promote your exhibition. The more buzz you create, the more successful your exhibition is likely to be.


  • Feedback: After the exhibition, gather feedback from visitors and participants. This information is invaluable for improving future exhibitions.



Exhibition management, especially with tools like SMART Manage Exhibition, is about bringing art to life. It's about creating a space where the art can speak, tell its story, and connect with the viewers. By following the outlined steps and best practices, you can ensure that your next art show is not just an event but an experience that leaves a lasting impression.