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A Guide to Effective Collection Management for Artists


Welcome to our comprehensive guide on effective collection management for artists. As an artist, managing your collection is crucial for showcasing your artistic identity and ensuring successful exhibitions. In this blog post, we will introduce you to SMART Manager, a powerful tool that can revolutionize your collection management practices. With SMART Manager, you can organize, curate, and showcase your artworks with ease and efficiency.


Understanding Collection Management


What is Collection Management?

Collection management refers to the systematic organization, documentation, and preservation of artworks within an artist's collection. It involves strategies and techniques aimed at maximizing the value and impact of the collection.


Significance of Collection Management for Artists

Effective collection management plays a vital role in an artist's career. It allows you to maintain a comprehensive record of your artworks, track their locations, and manage their condition. Furthermore, it enables you to curate exhibitions and showcase your artistic journey around the world.


The Role of Collections in Showcasing Artistic Identity

Collections serve as a visual representation of an artist's unique style, themes, and artistic development. They provide a glimpse into your creative process, allowing viewers to understand the evolution of your work. By effectively managing your collections, you can present a cohesive narrative that enhances your artistic identity.


Photo by Jessica Ruscello on Unsplash

Photo by Jessica Ruscello on Unsplash


Effective Exhibition Planning


Collection management is instrumental in planning successful exhibitions. By utilizing appropriate strategies, you can curate collections that tell a compelling story and engage your audience.

Strategies for Organizing and Curating Collections for Exhibition Purposes:

  1. Theme-based Approach: Group artworks based on common themes, concepts, or visual elements to create a cohesive narrative.


  1. Chronological Arrangement: Arrange artworks in chronological order to showcase your artistic progression over time.


  1. Contrast and Complement: Combine artworks that contrast or complement each other to create visual interest and provoke thought.


  1. Spatial Considerations: Take into account the physical space available for the exhibition and plan the placement of artworks accordingly.


Using SMART Manager for Collection Management

Introduction to SMART Manager's Collection Feature

SMART Manager's collection feature is a powerful tool designed specifically for artists to streamline their collection management processes. It offers a range of benefits that can greatly enhance your efficiency and effectiveness.

Benefits of Using SMART Manager for Collection Management:

  1. Centralized Database: SMART Manager provides a centralized platform to store, organize, and manage all your artworks in one place.


  1. Easy Accessibility: Access your collection anytime, anywhere, and from any device with an internet connection.


  1. Efficient Search and Filter Options: SMART Manager allows you to quickly search and filter artworks based on various criteria, saving you valuable time.


  1. Customizable Views: Customize the display of your collections by choosing from grid, column, or calendar views.


  1. Collaboration and Sharing: Collaborate with others, such as curators or gallery owners, by easily sharing selected collections.


Creating and Customizing Collections

Adding New Collections

Creating new collections in SMART Manager is a simple process. Follow these steps:

  1. Log in to your SMART Manager account and navigate to the collections dashboard.
  2. Click on the "Add Collection" button.
  3. Provide a name and description for the collection.
  4. Choose between making the collection public or private, depending on your preference.


Adding and Removing Images to Collections

To add or remove images from your collection, follow these steps:

  1. Select the desired collection from the collections dashboard.
  2. Click on the "Add Image" button and choose the images you want to add.
  3. To remove images, select the image and click on the "Remove" button.


Arranging Artworks

SMART Manager allows you to arrange artwork within your collections. Here's how:

  1. Select the collection you want to arrange.
  2. Click on the "Arrange" button.
  3. Drag and drop the images into the desired order.
  4. Preview the arrangement and make any necessary adjustments.


Editing and Deleting Collections

Editing Collections

To edit existing collections in SMART Manager, follow these steps:

  1. Go to the collections dashboard and select the collection you want to edit.
  2. Click on the "Edit" button.
  3. Make changes to the collection details, such as name, description, or privacy settings.
  4. Save your changes.


Deleting Collections

If you wish to delete a collection permanently, follow these guidelines:

  1. Select the collection you want to delete from the collections dashboard.
  2. Click on the "Delete" button.
  3. Confirm the deletion when prompted.


Managing Collection Views

Dashboard View Options

SMART Manager offers different view options for your collections. Explore them to find the one that suits your needs:

  • Grid View: Displays your artwork in a grid layout, allowing for easy browsing.
  • Column View: It presents your artworks in a column format, offering a detailed overview.
  • Calendar View: It organizes your artworks based on the dates they were added or created, providing a chronological perspective.


Sorting and Exporting Collections

Sorting Collections

SMART Manager allows you to sort your collections based on specific criteria such as date, title, or medium. Simply choose the sorting option that best fits your needs.


Exporting Collections

Export to Excel

To export collection information to an Excel sheet, follow these steps:

  1. Select the collection you want to export.
  2. Click on the "Export" button and choose the "Export to Excel" option.
  3. Save the exported file to your desired location.


Export to Inventory Report

SMART Manager enables you to generate a printable catalog of your inventory. Here's how:

  1. Select the collection you want to export as an inventory report.
  2. Click on the "Export" button and choose the "Export to Inventory Report" option.
  3. Customize the report layout if desired.
  4. Generate the report and save it for future reference.



Effective collection management is essential for artists to showcase their artistic identity and plan successful exhibitions. SMART Manager offers a range of features that can greatly enhance your collection management practices. By utilizing SMART Manager, you can streamline your processes, organize your artwork efficiently, and present a cohesive and engaging narrative to your audience. Embrace the power of SMART Manager and take your collection management to new heights. Start managing your collections effectively today!